The truck seat
Receipts everywhere, jobs nowhere
A month later nobody remembers if that tile was for the Smith kitchen or the Patel bath, so job costs come in late, or never.
Your numbers, done for you. Bookkeeping for remodelers & design-build GCs
Go build
The books are done
Snap a receipt or email it in. NumbersDone files it to the right job, chases W-9s and COIs, bills your change orders, and flags tax savings for your CPA to approve.
- Month-to-month
- Export anytime
- Your CPA approves every tax move
NumbersDone
Photo of a receipt. tile, smith kitchen
Got it. $482.16 Home Depot → Smith Kitchen, materials. Done.
did ramirez send his w-9?
Not yet. I emailed him a 60-second link. I'll flag it before you pay him.
Friday Done List
- 38 receipts filed to jobs
- 2 W-9s + 1 COI collected
- 3 invoices sent, 1 paid
- $1,140 in write-offs sent to your CPA
The problem
The work is done at five The paperwork isn't
The subs
W-9s you have to chase
January comes, 1099s are due, and half your subs never sent the form. Their insurance may have lapsed too.
The kitchen table
Nights and weekends
Software built for someone at a desk turns into Sunday nights for you, or for whoever does your books.
How it works
Three steps No desk required
Snap it or email it
Take a photo of the receipt in the app, or forward an emailed receipt from the truck. Connect your bank once and statements come in on their own.
We file it to the job
Every cost lands on the right job and the right business. If something is unclear, we ask one plain question.
You get the Friday Done List
Every Friday: what got done, what got paid, and what is waiting on you. Your CPA sees the same clean books.
Features, by the job they do
The back office Done
On the job site
- Snap a receipt or email it in; it lands on the right job
- Proposals from your own price catalog
- Change orders that flow straight to cost and invoice
With your subs
- A 60-second W-9 link sent to every new sub by email or share link
- COI expiry tracking and reminders before you pay
- A sub, vendor and customer list that builds itself
At tax time
- 1099 packet ready before the Feb 1 deadline
- Tax-saving ideas, logged for your CPA to approve
- Year-end exports your CPA can file from
Across your businesses
- Every LLC on its own ledger
- Personal spending kept separate
- Money moved between entities, tracked both ways
Getting paid
- Invoices from your phone in a minute
- Change orders billed, not forgotten
- See what each job really made
For your CPA
- Role-based CPA access
- Full audit log of every change
- QuickBooks (QBO), CSV and PDF exports
The Friday Done List
One list a week Everything handled
No dashboards to check. Every Friday at 4 pm you get a short list in the app of what got done and what it was worth. Approve it in about two minutes and get back to work.
Friday Done List · Example
38receipts filed
$1,140write-offs for CPA review
- 2 W-9s and 1 COI collected
- Change order #3 billed to Smith Kitchen
- 3 invoices sent, 1 paid
- 1 question waiting on you
Illustrative example, not customer data
Security and trust
Your money is serious So is how we protect it
- Encryption in transit and at restDesigned so your data is encrypted whether it is moving or stored.
- Multi-factor sign-inDesigned to require a second step to get into your account.
- A full audit logEvery change is recorded: who, what and when. Your CPA can see it too.
- Role-based accessYou decide who sees what: you, your office, your CPA.
- Your data is yoursExport everything to QuickBooks, CSV or PDF, any time.
- Sensitive tax IDs handled carefullyDesigned to store W-9 details encrypted and show them only to people you allow.
- A source and a second check on every entryEvery entry links to its receipt, statement or note. A second automated check runs on every monthly close and every 1099 figure, plus rule checks.
- Nothing is final without youCloses, 1099 figures and tax ideas wait for your approval. Every entry has a source, a second check, and your approval.
NumbersDone is bookkeeping software. It is not a bank or a CPA firm. AI-prepared, owner-approved; no tax, legal or accounting advice. Tax-saving ideas are suggestions for your CPA to review and approve. We will publish full security details before launch.
Pricing
Simple prices No contracts
Start with the Season Pass, then pick a plan when you are ready. Month-to-month, cancel anytime. The first 100 accounts get a founding price, locked for as long as the plan stays active.
Season Pass
$149 per tax season
Annual plans Included free
Your 1099 packet, ready before the Feb 1 deadline.
- W-9 link sent to every sub by email or link
- Chasing until it is in
- COI check on every sub
- 1099 packet for you or your CPA
- File free with the IRS using our ready-made file, or hand it to your CPA.
Solo
$39 /month list
Founding 100 $35/mo, locked
Your books, done from your phone.
- Snap or email in receipts
- Bank and statement import
- Business vs personal, sorted
- Friday Done List
Crew
$129 /month list
Founding 100 $99/mo, locked
Every job, sub and change order, costed and billed.
- Everything in Solo
- Job costing and proposals
- Change orders to invoices
- W-9, COI and 1099 autopilot
- Multiple businesses
Turnkey
$449 /month list
Founding 100 $349/mo, locked
We do it all. You approve with a thumbs-up.
- Everything in Crew
- Monthly close, double-checked by a second AI and sent to you to approve.
- Tax moves queued for your CPA
- Cleanup help when you are behind
List prices in US dollars. Founding 100 prices are limited to the first 100 accounts and stay locked while the plan stays active. Paid plans start Dec 1, 2026. Taxes may apply.
For CPAs and bookkeepers
Clean clients Done files Paid monthly
- Your own role-based seat for every client
- An approval queue for every tax idea, with the full audit trail
- W-9s and 1099 packets ready before January gets ugly
- QuickBooks Online, CSV and PDF exports
- A revenue share on clients you bring (terms at launch)
Co-branded client invite · Example
Your firm's logo×
Your clients get an invite from you, set up with your chart of accounts and your approval rules.
FAQ
Straight answers
Do I still need a CPA?
Yes, and we think that is a good thing. NumbersDone keeps your books and spots ways to save, then sends every tax idea to your CPA to approve. We do not file your taxes or give tax advice.
Do I need QuickBooks?
No. NumbersDone keeps your books on its own. If your CPA works in QuickBooks Online, you can export clean files to QBO, CSV or PDF any time.
Is there an app to learn?
Barely. Snap a receipt in the app or forward it by email, then answer a few yes-or-no questions on Friday. There is a web view for you, your office and your CPA when you want the details.
What is the 1099 Season Pass?
A $149 pass for one 1099 season. We send each of your subs a quick W-9 link by email or share link, chase the ones who do not answer, check their insurance certificates, and put together your 1099 packet, ready before the Feb 1, 2027 filing deadline.
Do you file my 1099s?
This season the Season Pass gets you a ready-made 1099 packet. You can file it free with the IRS through IRIS, the IRS’s free online filing system, using our step-by-step guide, or hand the packet to your CPA. To file yourself you need your own IRIS filer code (a Transmitter Control Code). It requires an EIN and can take up to 45 days, so apply by mid-December.
How do you make sure the numbers are right?
Every entry has a source, a second check, and your approval. Each entry links to the receipt, statement or note it came from. A second automated check runs on every monthly close and every 1099 figure, along with rule checks. The audit log can’t be edited by anyone, and nothing is final until you approve it.
What happens to my data if I leave?
It is yours. Export everything to QuickBooks, CSV or PDF before you go. No contracts to break.
How do you keep my data safe?
NumbersDone is designed with encryption in transit and at rest, multi-factor sign-in, role-based access and a full audit log. We will publish our full security details before launch.
I run more than one LLC. Does that work?
Yes. Each business gets its own books, your personal spending stays separate, and money moved between them is tracked both ways.
When can I start?
We are opening in waves. Join the waitlist and we will email you when your spot is ready.
Join the waitlist
Be first in line Be done
We are opening in waves, starting before the Feb 1, 2027 1099 deadline.